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Project Management: Setting and Managing Expectations

Project Management: Setting and Managing Expectations

35mIntermediate2025-08-18

Authors

Bob McGannon

Bob McGannon

PMP and PRINCE2 Certified Consultant, Author, and Speaker

Course details

This course provides tips and techniques for managing stakeholder expectations, including addressing conflicting expectations, avoiding expectation pitfalls, and navigating a successful path from those expectations to project outcomes. Other topics include managing unreasonable expectations, dealing with the expectations of disengaged stakeholders, stimulating stakeholder curiosity to expand positive expectations, and managing the expectations of strategic, tactical, and process-minded stakeholders.

Learning objectives
Identify the key techniques for managing stakeholder expectations and describe how to apply them in a project setting.
Analyze common pitfalls in expectation management and explain strategies to avoid them.
Compare the expectations of strategic, tactical, and process-minded stakeholders and explore methods to address each type effectively.
Describe the steps to manage unreasonable expectations and practice techniques to handle disengaged stakeholders.
Research ways to stimulate stakeholder curiosity and create a plan to expand positive expectations within a project.

Skills covered

Customer Service SkillsProject Management SkillsCustomer ServiceProject ManagementOne-Off

Concepts

0. Introduction

  • 01 - The power of and problems with expectations

1. Embracing Stakeholder Expectations

  • 02 - Generating enthusiasm for the stakeholder's role
  • 03 - Stimulating stakeholder curiosity
  • 04 - Supporting stakeholder workload juggling reality
  • 05 - Managing expectations from three stakeholder types
  • 06 - Nurturing change agents

2. Managing Difficult Expectations

  • 07 - Shift unreasonable expectations
  • 08 - Managing conflicted stakeholder expectations
  • 09 - Dealing with the absent stakeholder's expectations
  • 10 - Engaging the change-resistant stakeholder
  • 11 - Calming the overzealous stakeholder

Conclusion

  • 12 - Managing stakeholder expectations for the long term

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