Outlook: Efficient Email Management (2022)
2h 17mIntermediate2022-07-18
Authors
Gini von Courter
Teaching computer classes on Microsoft Office for 20+ years
Course details
Microsoft Outlook includes many powerful and often overlooked features that can make your email workflow easier and more efficient. Join instructor Gini von Courter and discover new ways of working with Outlook to make your email experience less time-consuming and tedious. Learn to create email conversations and set up organizational features to streamline your workflow as you go, including rules, folders, categories, and other sorting tools to improve email management. Discover the power of Quick Steps and the Rule Wizard to automate tasks, with tips from Gini on how to avoid unnecessary clutter, customize autoreply messages, boost your productivity, and keep your inbox clean.
Skills covered
OutlookEmailOffice 365Microsoft 365Business Software and ToolsMicrosoftDeep Dive (X:Y)
Concepts
0. Introduction
- 01 - Save time by managing your Outlook inbox
- 02 - Email management - The basics
- 03 - What you need for this course
1. Review Messages
- 04 - Use the Outlook Focused Inbox
- 05 - Use the Reading Pane
- 06 - Set options for the Reading Pane
- 07 - Mark messages as read or unread
- 08 - Find Outlook messages with Instant Search
- 09 - Tweak Outlook search options
- 10 - Use Advanced Find to locate messages
- 11 - View messages by conversation
- 12 - Ignore a conversation in Outlook
- 13 - Use Conversation Clean Up
2. Put Views to Work
- 14 - Arrange email by date or sender
- 15 - Add a column to a view
- 16 - Filter a view in Outlook
- 17 - Save a view in Outlook
- 18 - View and change advanced view settings
- 19 - Use conditional formatting to highlight important messages
- 20 - Create a view for a specific email domain
3. Get Organized with Folders and Categories
- 21 - Create inbox folders in Outlook
- 22 - Move or copy messages
- 23 - Add an Outlook folder to Favorites
- 24 - Use custom search folders
- 25 - Customize and use categories
4. Retention and Archiving
- 26 - Outlook archiving and retention - The basics
- 27 - Apply a retention label to a message or folder
- 28 - Set AutoArchive options in Outlook
5. Automate Actions with Rules and Quick Steps
- 29 - Follow up on a message
- 30 - Use a built-in Quick Step
- 31 - Create a custom Quick Step in Outlook
- 32 - Create a rule to move a message
- 33 - Use rules to create a simple workflow
- 34 - Edit and manage email rules
Conclusion
- 35 - Next steps