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Outlook Quick Tips

Outlook Quick Tips

1h 29mBeginner2025-10-14

Authors

Deb Ashby

Deb Ashby

Course details

Are you leveraging Microsoft Outlook to maximize your productivity and streamline everyday workflows? Join Microsoft MVP Deb Ashby as she outlines essential skills to get more done smarter using Outlook. Through concise, focused tutorials, Deb shows you how to effectively manage emails, optimize your inbox organization, and take advantage of Outlook's powerful features for calendar management and collaboration. She also compares new and classic features, providing techniques applicable across desktop, web, and mobile platforms. An ideal fit for busy professionals looking to streamline communication workflows and reduce email overload, this course equips you with skills to transform Outlook from a simple email tool into a complete productivity system.

Learning objectives
Configure and personalize Outlook settings across multiple platforms to match individual workflow preferences.
Implement advanced email management techniques including message prioritization, automation, and organizational systems.
Utilize Outlook's calendar and contact features to efficiently schedule meetings and manage professional relationships.
Integrate Outlook with other Microsoft applications like Teams, OneNote, and Copilot to create a seamless productivity ecosystem.
Apply time-saving features such as Quick Parts, rules, and categories to reduce email processing time and increase focus.

Concepts

Introduction

  • Get started with Outlook

Getting Started with Outlook

  • Switch to new Outlook
  • Add other email accounts (mailboxes)
  • Mail on the go - Outlook on the web and mobile

Working with Email in Outlook

  • Automatically sort mail with Outlook's Focused Inbox
  • Threaded conversations in Outlook
  • Customize your Outlook inbox layout
  • My Day and the To Do panes in Outlook
  • Pin emails to the top
  • Pop-out window settings
  • Hide the clutter by snoozing emails in Outlook
  • Recall email messages in Outlook
  • Delay email delivery with Schedule send
  • Redirect emails in Outlook
  • Send automatic replies (out of office)
  • Request read receipts
  • Create a signature in Outlook
  • Format an email message
  • Find and replace text in an email
  • Target messages with mentions
  • Attach files in Outlook - Links vs. copies
  • Check accessibility

Organize and Manage Emails in Outlook

  • Add folders and subfolders in Outlook
  • Add folders to Favorites
  • Find emails and other items with Outlook's Instant Search
  • Create search folders in Outlook
  • Color-code folders in your Outlook inbox
  • Organize incoming mail with rules
  • Sort messages with improved categories
  • Flag emails for follow-up
  • Manage your to-do list

Outlook Contacts and Calendar Tips

  • Create events from an email
  • Add a holiday calendar
  • Side-by-side vs. overlay mode
  • Add focus time in Outlook
  • Switch calendar views
  • Create a contact list

Outlook Integration with Other Apps

  • Send emails to OneNote
  • Create a Teams meeting in Outlook
  • Copilot in Outlook

Customize Outlook Settings

  • Conditional formatting rules
  • Customize notifications in Outlook
  • Set default fonts and colors

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